Landlord compliance document storage app (UK)

A compliance document storage app keeps gas safety, EICR, EPC and related files on each property and warns before they expire. Gaffy is that kind of vault for DIY landlords: any file type; the lease, gas safety certificate, EPC and EICR are shared with the tenant by default; other documents are private; expiry reminders for gas safety, EICR and EPC; free first month, no card, then £12/mo for up to 5 properties, and £4/mo for each extra property. August also stores documents with certificate reminders (free: 5 documents and up to 2 tenancies; Growth £8.99/mo with 100 documents). Landlord Vision uploads compliance certificates per property with automated expiry alerts (Starter £19.97/mo exclusive of VAT for up to 4 tenancies; a fifth tenancy needs the next plan, on their pricing page). Landlord Studio stores documents (MTD Go: 10; Pro: 250) and sells compliance and personal reminders. Gaffy does not file Making Tax Digital and does not book tradespeople.

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Document limits, reminders and price

The table is for a small portfolio of about 1–5 properties. Tenant sharing is included only where that provider's own page confirmed it. Figures were read on 2 November 2026.

Gaffy
Document limits (1–5): Any file type.
Certificate / expiry reminders: Yes. Expiry reminders for gas safety, EICR and EPC.
Tenant document share: The lease, gas safety certificate, EPC and EICR are shared with the tenant by default. Other documents are private.
Price at a small portfolio: Free first month, no card, then £12/mo for up to 5 properties, and £4/mo for each extra property.
August
Document limits (1–5): Free plan (up to 2 tenancies): 5 documents. Growth (up to 5 tenancies): 100 documents.
Certificate / expiry reminders: Yes. Certificate reminders. August scans uploaded documents for expiry dates and will offer a reminder, including before an EICR's 5-year renewal. Gas safety, EPC and EICR certificates are named on the documents page.
Tenant document share: Yes. Documents can be shared with tenants, including on the free plan.
Price at a small portfolio: £0 for up to 2 tenancies. Growth is £8.99/mo for up to 5 tenancies.
Landlord Vision
Document limits (1–5): Compliance certificates can be uploaded and tied to each property. Starter includes file management. Cloud storage is listed as Unlimited *.
Certificate / expiry reminders: Yes. Tracks EPC, gas safety and EICR renewals. Built-in certificate tracking with expiry dates, and automatic alerts before certificates expire. Compliance tools are included in the core plans.
Tenant document share: Not confirmed on the pages checked.
Price at a small portfolio: Starter £19.97/mo exclusive of VAT for up to 4 tenancies. Prices exclusive of VAT. A fifth tenancy needs the next plan. See their pricing page.
Landlord Studio
Document limits (1–5): MTD Go: up to 10 documents. Pro: up to 250 documents. Pro Plus: unlimited document storage.
Certificate / expiry reminders: Pro: "Streamline compliance with personal reminders." Pro Plus: "Set recurring reminders for managing compliance." The pricing page does not name gas safety, EICR or EPC expiry reminders.
Tenant document share: Not confirmed on the pages checked.
Price at a small portfolio: MTD Go is free for 1–3 properties. Pro from £15 +VAT/mo monthly or £12 +VAT/mo billed annually for 3 units, plus £1.20 +VAT per extra unit. At 5 units on monthly billing that is £17.40 +VAT/mo.

What each app stores

Gaffy

The vault accepts any file type. The lease, gas safety certificate, EPC and EICR are shared with the tenant by default. Other documents are private. Expiry reminders cover gas safety, EICR and EPC. Free first month, no card, then £12/mo for up to 5 properties, and £4/mo for each extra property. Gaffy does not file Making Tax Digital and does not book tradespeople. The product detail is the Gaffy document vault.

August

The free plan covers up to 2 tenancies and 5 documents, including sharing with tenants and expiry reminders. Growth is £8.99/mo for up to 5 tenancies and 100 documents, with certificate reminders. August's documents page says you can share documents with tenants in one tap, names gas safety, EPC and EICR certificates, and says an uploaded EICR can be reminded before the 5-year renewal date. Portfolio is £14.99/mo for up to 20 tenancies and Portfolio+ is £29.99/mo for unlimited tenancies. Both list unlimited documents, and both are above 5 tenancies.

Landlord Vision

Compliance certificates upload against the property. The compliance page tracks EPC, gas safety and EICR renewals, with expiry dates and automatic alerts before certificates expire. Compliance tools are included in the core plans. Cloud storage is listed as Unlimited * on the pricing comparison. Starter £19.97/mo exclusive of VAT for up to 4 tenancies. Prices are exclusive of VAT. A fifth tenancy needs the next plan. See Landlord Vision's pricing page for that price.

Landlord Studio

MTD Go stores up to 10 documents and is free for up to 3 properties. Pro stores up to 250 documents. Pro Plus lists unlimited document storage. Pro from £15 +VAT/mo monthly or £12 +VAT/mo billed annually for 3 units, plus £1.20 +VAT per extra unit. At 5 units on monthly billing that is £17.40 +VAT/mo. Pro says "Streamline compliance with personal reminders." Pro Plus says "Set recurring reminders for managing compliance." The pricing page does not name gas safety, EICR or EPC expiry reminders.

What to keep, and the dated notes

The landlord compliance checklist is the list of what to keep. Dated pricing and certificate obligation notes are in landlord research. For the 1–5 software choice, see best landlord software UK for small landlords.

Keep the certificates on the property

Free first month, no card, then £12/mo for up to 5 properties, and £4/mo for each extra property. The price is on the pricing page.

Start free for 1 month

Sources

Each price and product fact was read on the provider's own site on 2 November 2026.

At 5 units on monthly billing, Landlord Studio Pro is £15 +VAT for the first 3 units plus £1.20 +VAT for each of two extra units, which is £17.40 +VAT/mo. That sum is arithmetic from those confirmed components on Landlord Studio's pricing page.

Prices checked 2 November 2026; re-check before you buy.

Compliance document storage FAQs

What is a landlord compliance document storage app?

A compliance document storage app keeps gas safety, EICR, EPC and related files on each property and warns you before they expire. Gaffy is that kind of vault for DIY landlords: any file type; the lease, gas safety certificate, EPC and EICR are shared with the tenant by default; other documents are private; expiry reminders; free first month, no card, then £12/mo for up to 5 properties, and £4/mo for each extra property.

Which apps store gas safety and EICR with reminders?

Gaffy reminds you before gas safety, EICR and EPC dates. August names gas safety, EPC and EICR certificates and scans uploaded documents for expiry dates. Landlord Vision tracks EPC, gas safety and EICR renewals and sends automated alerts before certificates expire. Landlord Studio stores documents and offers personal or recurring compliance reminders. Their pricing page does not name gas safety, EICR or EPC expiry reminders.

How does Gaffy's vault work?

You can store any file type on the property. The lease, gas safety certificate, EPC and EICR are shared with the tenant by default. Other documents are private. Gaffy reminds you before gas safety, EICR and EPC expiry. It does not file Making Tax Digital and it does not book tradespeople. Free first month, no card, then £12/mo for up to 5 properties, and £4/mo for each extra property. The product page is https://gaffy.co/features/landlord-document-storage.

August vs Gaffy for documents?

August's free plan (up to 2 tenancies) includes 5 documents, sharing with tenants and expiry reminders. Growth is £8.99/mo for up to 5 tenancies and 100 documents, with certificate reminders. Gaffy accepts any file type, shares the lease, gas safety certificate, EPC and EICR with the tenant by default, and is £12/mo for up to 5 properties after a free first month, with no card. Other documents are private. Gaffy does not file Making Tax Digital.

Does document storage replace Making Tax Digital software?

No. A document vault is not Making Tax Digital software. Gaffy does not file Making Tax Digital. August includes MTD reporting on its paid landlord plans. Landlord Vision says every plan includes full MTD functionality at no additional cost. Landlord Studio's MTD Go plan is free for up to 3 properties, with £5 per MTD tax submission. Dated notes are at https://gaffy.co/research.