Rent tracking app for UK landlords: what to use, and what we don't do
For rent tracking with bank feeds, look at Hammock (from £8 + VAT a month for 1 to 3 properties, with rent and arrears tracking on every plan) [1], August (free for up to 2 tenancies, with bank account connection) [2] or Landlord Vision (rental income tracking and Open Banking bank feeds on every plan) [3]. Use Gaffy alongside them for tenant repairs and certificate reminders, at £12 a month for up to 5 properties.
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A rent tracking app matches the rent landing in your bank account against each tenancy, and tells you when a payment is late or missing. We'll be upfront: Gaffy is not a rent tracking app. We built Gaffy for repairs, certificates and documents, and we'd rather point you to the tools that do rent well than pretend otherwise. This page compares the main options and shows how landlords combine them.
How a rent tracking app works
Most UK rent tracking apps connect to your bank through Open Banking. The app reads your transactions, with read-only access, and matches incoming payments to tenancies by amount, reference or payer. Hammock, for example, says it has read-only access to your data, connects bank feeds through TrueLayer, and is authorised by the Financial Conduct Authority [1].
Once matched, the app can:
- show which tenants have paid this month,
- flag a payment that's late or short,
- keep a running arrears balance per tenant,
- feed rent into your income records for your tax return.
Rent tracking apps compared
| App | Rent tracking | Bank feeds | Arrears | Published starting price |
|---|---|---|---|---|
| Hammock | Yes [1] | Unlimited bank feeds [1] | Arrears tracking on every plan [1] | £8 + VAT/mo, 1–3 properties [1] |
| August | Yes, income view [2] | 1 bank account on the free plan [2] | Check plan details [2] | Free for 2 tenancies [2] |
| Landlord Vision | Rental income tracking [3] | Open Banking feeds [3] | Aged receivables on the comparison table [3] | Starter plan for 4 tenancies; check site for current price [3] |
| Spreadsheet | Manual | No | Manual | Free |
| Gaffy | No | No | No | £12/mo for up to 5 properties |
Prices are as published by each provider when we checked. Confirm before you sign up.
Why track rent in an app at all?
A standing order and a glance at your bank app works for one tenant. It gets harder when you have several tenancies, rooms in an HMO, or tenants paying on different dates. Tracking rent properly also helps in two other places:
Your tax return. HMRC expects you to keep accurate records of rent received and expenses, and to keep them for at least 5 years after the 31 January filing deadline [4].
Making Tax Digital. If MTD for Income Tax applies to you, you have to keep digital records and send quarterly updates through compatible software [5]. It applies from 6 April 2026 if your qualifying income was over £50,000 in 2024–25, from 6 April 2027 if it's over £30,000 in 2025–26, and from 6 April 2028 if it's over £20,000 in 2026–27 [5]. A rent tracking app that also files MTD covers both jobs.
Arrears. Under the Renters' Rights Act, the mandatory rent arrears ground (ground 8) needs at least 3 months' arrears (or 13 weeks if rent is paid weekly or fortnightly), both when notice is served and at the hearing, with 4 weeks' notice [6]. An accurate arrears record matters if you ever need to rely on it.
Why Gaffy doesn't track rent
We made a choice. Rent tracking means bank connections, reconciliation and financial regulation, and there are good tools already doing it. Our focus is the other half of a landlord's week: the repair reported at 11pm, the gas safety record due next month, the EICR from three years ago you can't find.
So Gaffy gives you:
- a repair link per property that tenants open in their browser, with no app or account,
- one maintenance inbox with photos, status and outcome for every request,
- a document vault that flags gas safety, EICR and EPC certificates before they expire,
- cost logging for repairs, so those expenses are easy to find at tax time,
- a room-by-room inventory and dated move-in and move-out photos.
A simple setup: rent tracking app plus Gaffy
Many self-managing landlords use two tools:
- A rent and accounting app for bank feeds, arrears and MTD.
- Gaffy for repairs, certificates and documents.
For 3 properties, Hammock at £8 + VAT a month [1] plus Gaffy at £12 a month covers both. See Gaffy and Hammock.
Choosing a rent tracking app: a checklist
- Does it price by property or by tenancy? An HMO with 5 tenancies costs more on a per-tenancy model.
- How many bank accounts can it connect? Free plans often allow one.
- Does it handle joint ownership? Your share of jointly owned property income counts towards MTD qualifying income [7].
- Does it file MTD? If you're in scope, you'll need that.
- Is it FCA authorised for bank access? Check the provider's security page.
Rent tracking without an app
Set a monthly reminder on the day after rent is due, check each payment against your list, and record any shortfall the same day.
People also ask
What is the best rent tracking app for landlords in the UK?
It depends on what else you need. Hammock is built around rent tracking, arrears and MTD [1]. August is free for up to 2 tenancies [2]. Landlord Vision bundles rent tracking into a fuller accounting suite [3].
Is there a free rent tracking app?
August's free plan includes an income and expenses view with 1 bank account for up to 2 tenancies [2]. A spreadsheet is free but manual.
Does Gaffy track rent?
No. Gaffy handles repairs, certificates and documents. Use a rent tracking app alongside it.
How do I track rent arrears as a landlord?
Keep a dated record of each payment due and received for each tenancy. An app with bank feeds does this automatically; a spreadsheet works if you update it every month.
Try Gaffy free for a month · Features · Pricing
FAQ
Can Gaffy import rent data?
No. Gaffy doesn't hold rent data.
Can I log repair costs in Gaffy?
Yes, against each property.
How much is Gaffy?
£12 a month for up to 5 properties, £4 a month for each additional property, with your first month free.
Sources
- Hammock pricing and security (ww.usehammock.com/pricing (checked 22 October 2026)
- August pricing (ww.augustapp.com/pricing (checked 21 October 2026)
- Landlord Vision pricing (ww.landlordvision.co.uk/pricing/ (checked 22 October 2026)
- HMRC, Work out your rental income when you let property (ww.gov.uk/guidance/income-tax-when-you-rent-out-a-property-working-out-your-rental-income)
- HMRC, Find out if and when you need to use Making Tax Digital for Income Tax (ww.gov.uk/guidance/find-out-if-and-when-you-need-to-use-making-tax-digital-for-income-tax)
- MHCLG, Guide to the Renters' Rights Act (ww.gov.uk/government/publications/guide-to-the-renters-rights-act/guide-to-the-renters-rights-act)
- HMRC, Work out your qualifying income for Making Tax Digital for Income Tax (ww.gov.uk/guidance/work-out-your-qualifying-income-for-making-tax-digital-for-income-tax)